Can I Submit More Than One Bill or Invoice?

Modified on Fri, 17 Nov 2023 at 03:34 AM

As a Drafter, you can submit more than one bill or invoice in Jack - Bill Payment easily. Even though Drafter can upload invoices in bulk, Approver needs to review each invoice one-by-one.

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Submitting Multiple Bills or Invoices

Bulk Upload is Possible

With Jack, Drafter can submit up to 10 invoices in one go. After uploading the invoices, Optical Character Recognition (OCR) technology will read each invoice one-by-one and pre-populate the fields. Drafters can then double-check and submit each of the invoices.

Multiple Submission, Single Approval

Even though Drafter can submit up to 10 invoices in one go, Approver will still need to review and approve/reject each invoice one-by-one. This ensures that each invoice is thoroughly reviewed and reduces errors regarding Bill Payment, as the amount of each invoice is usually significant for Business to Business (B2B) transactions.

How to Submit Multiple Invoices

Drafters can easily submit multiple invoices by multi-selecting documents when uploading the file. The steps to upload multiple invoices are as follows:

  1. In the Jack Portal, click Create at the top right of the screen and select Bill Payment.

  1. Upload your invoices by clicking the document icon inside the box with a dashed outline. You can upload up to 10 invoices at once by multi-select documents on your device. Alternatively, you can drag multiple documents into the box.

  1. After uploading all invoices, click Continue.

  1. Jack’s system, using OCR technology, will read each uploaded invoice(s) one-by-one. It will take a while to read more than one invoice. You can review all invoice details before submitting.

It's important to note that the quality of the OCR also depends on the quality of your photo.

  1. Continue the process, click here for the next steps

Jack is also powered with a Duplicate Detector! Jack will notify the Drafter if a duplicate invoice is detected in their submission, but the Drafter can choose whether to keep or delete the duplicate invoice. If an invoice submission is detected as a duplicate by Jack and the Drafter chooses to continue the submission, the Approver and Releaser will be notified as well during approval stage.

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